Best Presentation Software
Presentation tools enable users to design interactive presentations that help them to put forward their thoughts and intentions clearly. The software comes with various themes and templates that used by users while creating the presentation. The templates can comprise of various types of images, videos, or multiple kinds of animations for engaging viewers. Best presentation Software is used in companies for advertising their products and even for educational purpose.
Best Presentation Software in 2021
- Microsoft PowerPoint
- Google Slides
- Zoho Show
- Microsoft Sway
Microsoft PowerPoint: Microsoft PowerPoint enables users to create the presentations in the professional manner. It is one of the most powerful tools used for creating presentations. The software lets users to give the creative format to their ideas so that they can attract and engage audience. The software gives privilege to users to save their presentations online on cloud so that it can be shared with the team and they can work together.
Prezi: Prezi is one of the leading software that is web-based tool. Unlike other software, Prezi uses canvas-based approach for creating the presentations. With the canvas, users can move, zoom in or zoom out their presentations in a variety of frames. Prezi also comes with the free version of its software that can be upgraded later on with the features that are more advanced compared to the free version of the software.
Google slides: A Google slide is offered by Google and comes in a free version. With Google slides, it becomes possible to work collaboratively with the team as the presentation can be saved on google drive and shared with the team. The software can be used for individual purpose as well as for creating business presentations. With google slides app it becomes possible to create, view or edit the presentation on any android smart phone or tab.
Quip: Quip comes with the unique features like document management, collaboration tool and compliance tracking. It is the cloud based software and comes with the free version that can be used by users for getting the idea of how software works. Other features that come along with the software are project management, it supports communication, status tracking, to-do-list, and communication management.
Keynote: Keynote is offers few stunning features helping businesses to create powerful presentations. The software comes with unique feature that is voice along with narration in the presentation itself. It is majorly iOS based software that can be used on Mac. Keynote software comes with the affordable plan for iOS users and can be used by enterprise as well as SMB. Other features of software include layouts, 3D graphs and charts, animations, flowcharts, and timeline settings.
Visme: Visme is the presentation software that uses visual elements for making the presentations more attractive. This software is used for modifying and glamorizing the presentations by using various graphical formats for keeping viewers engaged. This is the online platforms that comes with features like media library, animation techniques, video features, integration, and online or offline sharing.
DocSend: DocSend software comes with one of the best interface and offers security for sharing documents. It lets users to share the business documents securely. It is a user-friendly solution that makes digital file transfer quick and easy. The features of DocSend include secure sharing, document analytics, virtual data rooms, e-signatures, and one-click NDA.
Zoho Show: Zoho Show is the open-source presentation software that enables users in creating, collaborating, publishing and broadcasting presentations from any device. It is quick and easy solution for users and comes as an online presentation software platform. The platform can be used by all business sizes and comes with features like slide creation, presentation designing, sharing and collaboration, and presentations delivery.
Microsoft Sway: Microsoft Sway software enables users in making newsletters, documents, and presentation slides quickly. The software comes with multiple advanced tools and is customizable as per user needs. The software comes with the free version that can be used by users post signing up. The features of this software include easy functions, designs, fonts, and layout.
Powtoon: Powtoon enables users in designing animated videos that can be used in the presentations for engaging viewers. It comes in the free version as well as a paid version with more advanced features. The basic features of Powtoon are supreme in engaging viewers, customizable, easy to operate, and integration with free libraries.
Best presentation software is one of the key software used by organizations for attracting more viewers and engaging them. It is mainly used in advertising the organizations products and services and whenever there is a need for any business communication. Organizations can create professional presentations for contacting the vendors or while signing any business deal. It is the medium of sharing various creative ideas, concepts, working practices, and many more.
Best presentation software solution not only offers advanced features but also is user friendly so that businesses can get the benefit from all these features at their best. The presentation software platforms are usually online or cloud-based so that the presentations are saved in real-time or they can even be shared with the teams so that they can work collaboratively. Any presentation software includes these basic features namely creation slide-based presentations, providing slide templates, themes that can be edited, slide transition, and animation, enables users to embed images, videos, or any other motions that can attract viewers. Few well-designed slides and an attractive presentation can enable us to crack any deal in business. Organizations using this software are able to attract viewers and engage them for a longer time.
The businesses can benefit a lot using the best presentation software. Few of them include clear communication with slides, engage listeners, and post-presentation resource, conversion of leads with the use of presentation. This software is usually implemented for marketing teams for advertising their product. The presentation software solution creates the sequence of data and graphical images many times accompanied with audios or videos and is used in organizations or even during a public speech. These are computer-generated programs for displaying information in the form of the slide shows.
The software performs three main functionalities: editor enables data to be added and formatted, a methodology for adding and managing the graphical images and slides for displaying the data. The software usually brings up all the ideas together and displays it in the creative format.
The competitive leadership mapping (Quadrant) showcased below provides information for presentation software. Vendor evaluations are based on two broad categories: product offering and business strategy. Each category carries various criteria, based on which vendors have been evaluated. The evaluation criteria considered under product offerings include the breadth of offering, delivery (based on industries that the vendors cater to, deployment models, and subscriptions), features/functionality, delivery, product quality and reliability, and product differentiation. The evaluation criteria considered under business strategy include geographic footprint (on the basis of geographic presence), channel strategy and fit, vision alignment, and effectiveness of growth (on the basis of innovations, partnerships, collaborations, and acquisitions).
The presentation software in this category are: Microsoft PowerPoint, Prezi, Google Slides, Quip, Visme, Powtoon, Zoho Show, Microsoft Sway, and Keynote.
The presentation software in this category are: emaze, Photosnack, and DocSend.
The presentation software in this category are: Promo, and Zoho ShowTime.
The presentation software in this category are: VideoScribe, Presenter, and Zoom Player.
The increasing number of businesses
Growing demand for presentations
Continuous evolution in technology
Costly skilled labor
Rapid changes in technology
A growing number of startups
Development in the market research industry
What are the various types of presentations conducted by users?
Before going ahead with the presentation software, it is important to know in detail what are the types of presentations and why are they needed. Below are few important types of presentations that are used in market:
Informative presentations are usually very brief and discussion is up to the point. In this type of presentation, speaker sticks to the fact and discusses in the easy and understandable way. Users can select any organizational structure for information presentation. These can be discussion on when particular event is expected, where it should take place, how it should take place and logical order.
With instructional presentation, users can give particular instruction for any action to be taken. This can be a little longer presentation as it covers entire topic completely. Speakers usually start with explaining why particular skill is important, learning objective, process demonstration, brief explanation, practicing the skill, and feedback.
In persuasive presentation, speaker can convince the audience for accepting particular proposal. With the convincing persuasive presentation, it becomes possible to get solution on the long-term problem or dispute. With this presentation speaker accomplishes seizing the audience attention, disclosing the problem or needs, asking for decision and course of action.
With this type of presentation, speaker should make audience to move as per the decision. This presentation presents idea, suggestion and argument strongly so that audience agrees with course of action.
What are the major components of presentation tools?
The software is designed for enabling users for creating a presentation of ideas by bringing all the texts, image and audios & videos. This software is majorly categorized into business presentation tools and general multimedia authoring software. This software is usually used for designing slideshows for displaying information. The major components of presentation software are:
- Text editor for adding and formatting data
- Capability of adding graphics and other media docs
- Slideshow method for presenting the data
What makes the best presentation software so useful?
Presentation tools are very easy to use software and outstanding medium for teaching activities. It can be created, stored, copied and transported. The software is used to improve language learning. It encourage using all language skills that include: read, write, speak, and listen. Unlike other message delivery mediums, the presentation software can communicate with audience with very good impact. Along with listening to any presentation, viewing it has very high effect in grabbing the knowledge of topic discussed in the presentation.
The software can easily attract audience and viewers through the creative and attractive slides and keeps them engaged. This increases the chances of converting those viewers into leads and those leads into sales. The software plays an important role in advertising the product or service of the company. Presentation software comes with various templates and themes that can be very helpful for businesses for creating the impactful presentation. The files designed on the best presentation tools can be saved on the cloud and can be shared with other team members for collaborative work.
The software gives individual the freedom to control the slide. The user can customize the slide as per the requirement. Users can decide the data that needs to be displayed and also its font, size, images, audios, videos and everything that can make slide more appealing.
What factors help in identifying the best presentation software?
While searching for the best presentation software, we want value for money investment. Slides and presentations are used everywhere for everything. Right from pitch decks and launching new products to academic lectures and cathedral sermons. Keeping that as a priority here is what can make the best presentation software:
Pre built templates
The software should have appealing, professional looking templates that are pre designed so that these templates are used directly when there is no time in creating new presentation entirely.
Collaboration and sharing feature
Many organizations have the facility of working from home. Therefore, there are many employees who are working from home. If there is no proper collaboration between the team members then working won’t be productive, So if you are planning to share the webinar slides in future, or need to work with another team member then the software should quickly share the required documents and let team members to work collaboratively in real time.
Recording the presentation or adding the video clip in your presentation is trending in market. Hence, the software should support numerous media types such as audios, videos, pictures, and Gifs as well.
For quickly creating the presentation, there is no point in searching the images related to the topic you want. Therefore, the software with library of images with graphical assets like stock pictures, graphical charts, animated videos or audios will be an added advantage.
There should be a particular presenter mode in the software or application. The presenter options are always helpful and saves huge amount of time. These options can be like live polling or analytics.
What are the most important features of the best presentation software?
The common features of the Presentation Software are as follows:
Ease of use
The software is extremely easy to practice and understand. Users can promptly recognize the editing and formatting features of the software so that they can build impactful and outstanding presentations.
The software offers numerous pre designed templates that can be used by users as per their requirements. These templates are stored in the software itself and can be selected for designing the slides based on the topic of presentation. The software offers few free templates while there are many other pre-designed templates that charge some fair amount to the users.
For designing the presentation, there are various types of layouts available. Users can select different layout for different slide. The layout can vary with the fonts as well as arrangement of the bullets and titles. The layout selection completely depends on the user and his requirement.
Master slide selection
Users can select the master slide that can appear on every slide selection with the particular designed format and layout. The master slide can contain the common header or footer or any other text style or font that the user selects.
The software provides numerous animation effects feature that users can add in their presentations. These effects can add emphasis to presentations created by the users. With the animation effects, the presentation clearly becomes outstanding and catches audience attention quickly. The software also come with the professional animation effects that can be used by users while doing any business presentation.
Presentation Software comes with various transition effects that can be used while changing slides. These effects vary as per the selection of the user. The users while applying these transition effects can use various audio effects. The transition effects can be customized by the users based on the slide. For example; Users can add dramatic transition effect for all header or title slides whereas, no transition effect for other slides.
The slide notes are very helpful as they show the notes created by the presenter while presenting the slide to audience. In this case, the notes are seen only to the presenter while audience will see only the slide with the content that user wants to show to them.
The presentation software can bring life to slides. This is usually done with the use of creativity in the slides. The software comes with various graphical images and animations that can be used by users for creating impactful slide without being a graphic designer.
The latest presentation software is mostly deployed on cloud. This enables users to access them at any point of time. It also lets users to embed their slides on their website. The cloud based presentation software gives privilege to users to access the presentation through any device or even without internet connection.
With easy drag and drop features, the software becomes handy even for users who are not skilled in graphic designing. This becomes possible with the in-built AI that gives rise to customization options.
To improve the performance of best presentation software there are various plugins available. This enables users to import and export features as per requirement of the users. With these plugins users can have a look at their presentation as flash files or PDF. By integrating with other software, it becomes possible to view presentations on multiple screens as well as during conferencing.
What are the benefits of using the best presentation software?
Compared to professional design software, best presentation tool is easy to understand and can be implemented quickly. It is persuasive type of presentation so very helpful for the organizations.
With the best presentation software, it becomes easy to engage the viewers with the interactive slides instead of long written texts. Therefore, it becomes possible pass the message and knowledge in the impactful manner. The traditional method was without any animations and videos, but with the latest technology, there are animations in the presentation that makes it more interactive and engaging.
There are various software available in the market that come with various templates free of cost and can be customized. With an intuitive dashboard, it is very easy to create the slide by using the best presentation software. The software also provides access to the libraries with multiple images, videos and other graphical content that can be used by non-graphic designer very easily.
With the use of this software in the organization, it becomes possible to improve collaboration between the teams. As the presentation can be shared on cloud, multiple team members can work on it together. With the single password for accessing the presentation, teams can work together. The team members work can be easily tracked, they can be assigned with particular color as well as users can secure some part of the presentation with the access permissions.
Conversion rate tracking
Users can track the effectiveness of their presentations with the customer engagement score. The software offers high-tech analytical features that keeps track of people viewing the presentation, collects their basic data like their location, time spent and the shares. This data helps businesses to calculate how effective their marketing campaign is.
The presentation software enables users in creating the numerous slides based on the requirement. The data on these slides can be easily modified and adjusted based on the type of viewers. With this software, it becomes possible to portray the complex analytical data in the easy understandable format.
The best presentation software is usually on cloud, so it becomes possible to share the data with specific people with the secured permissions. Data sharing and data security is managed with the use of this software. The software also offers the benefit of sharing data offline. With this, the users can share the data by exporting the file in the desired format and then it can be shared with the specific people or audience.
Other benefits of best presentations software are:
It is very easy to add multimedia to slides
Outstanding for summarizing the facts
Can show graphs, charts and diagrams in easy way to viewers
It can also create the handouts sets for people who wants to take notes from the presentation.
It enables presenter to face the viewers while presenting instead of facing the screen continuously.
Who uses the presentation tool?
Many individuals, business, and industries uses the best presentation software. A impactful presentation is needed at any type of business or industry. The presentation does not discriminate for any industry. It is most needed software wherever you go. With multiple advanced features that are easy to understand, anyone can design the presentation without high graphic skills. With good hang of using the presentation tools, users can go ahead with the advanced and multiple layered presentations. The presentation software is mostly used by:
Managers or C-Level executives
An elegant presentation will be able to add ability and make the most of knowledge of main announcement or vital team or company meetings. Instead of only chatting with your employees, using the best presentations can make the major points for the proposed viewers.
The software enables sales representatives in creating the strong relationship between them and their potential customers or current customers. This happens with the use of detailed presentation, which enables the sales execs to solve every minute query of their clients and by having the knowledgeable discussion with them.
Human Resource teams
Nowadays, various tasks like employee handbooks, company related details, training for new bees is usually accomplished using the presentation tools. A free presentation used by companies for internal purpose is continually helpful in organization for building the company culture.
The software comes with various features that helps graphic designers or any other creative team to create attractive content through presentations. The slides created using this software are understandable and filled with various animations and transitions. The presentation tools help these teams to create the impactful and professional presentations.
The best presentation software is used in the educational institutions for academic practicality. Teachers in the higher division use presentations for explaining the concepts to students. Students also use such software for presenting their projects to class and at many educational institutions; presentations are made mandatory for students as well as for teachers.
How does the best presentation software help in improving the look and feel of a presentation?
The presentation software is used by many businesses for creating highly professional presentation that can help to convert leads. However, the software of not used properly can create errors in the presentation. Below are the pointers that will help users to avoid errors in the presentation:
Make font size large
Usually the font size that is selected is 12-14 but it is not possible for audience to read this size of data when presented. So ensure that the font size is large enough to understand for the viewers.
Keep it simple
Make sure that you are using limited number of font colors like one font color for title, one font color for main data and one font color for points that you want to highlight. Using bullet points instead of big descriptive paragraphs always makes data more interesting and understandable.
Pictures improve the quality of presentation at a higher extent. You should not use more than two images per slide. Pictures should be large so that they can grab users’ attention and can help you in creating the impactful presentation.
Audios are helpful for improving the quality of presentation. However, you need to ensure that the audio level is not very high that would distract viewers from the topic of presentation. Proper level of audio can keep viewers engaged and make your presentation more appealing and engaging.
In the presentation, using different colors on single slide will not look good. However, selecting the proper color or mixing different colors that will project well on screen can make your presentation look good.
While designing the presentation, the users apply some backgrounds to slides. Ensure that the background you are using is not distracting the viewers. Do not select any highly flashy background. Select the background based on your presentation topic.
Issues with Presentation tools
Presentation software comes with few issues or disadvantages that actually can be resolved with the use of latest technology with the advanced in the software. Here are few issues associated with the software:
Taking notes becomes challenging for viewers while the presentation is going on. It can also lose their track and focus on the presentation.
Viewers do not communicate with the presenter directly instead sit quietly and just glance at the presentation going on.
It can be challenging to present complex mathematical equations to audience.
With the heavy use of images, animations and audios, a good presentation can become horrible. Controlled use of these features can make it more appealing.
Sometimes, presenters just read the data mentioned in the presentation that can be tiring for the audience.
Top three things to consider before buying best presentation software
Best Presentation software enables users in capturing the relevant data in the form of slides and presenting it to viewers. Here are top three things that you should consider before investing in presentation tools:
File format and supporting devices
Best presentation software usually enables using pictures, audios, and videos. However, checking which file types are supported is important. Ensure that you check the hardware types that the software supports so that you can connect it through the wireless application and make the best out of the tool.
Suitability and price
There are many basic versions of software that are available in market with the free version. The pricing of Presentation software increases with the type of features offered and its configurable options. So it is important to assess the pricing and features of the software offered and compare it with the business requirements. Ease of use of software should also be considered before making this investment.
The software comes with various features that has high impact on the audience engagement. Features like graphical formats, using images, audios, videos are definitely attracting more viewers. Therefore, before purchasing the software you need to ensure that the features offered by the selected software will be helpful. In addition, making list of pointers that can attract more viewers based on your business type will be an added advantage.
Best presentation software upcoming trends
Delivery of material
Using Presentation as medium of delivering the material or the product knowledge is trending in the market. Presentation tools uses various features for delivering the information in a more productive way that catches the attention of viewers.
Online learning and distance education
Distance education and online learning is trending nowadays. Educational institutions have started making use of presentations for delivering the subject knowledge and completing the syllabus. Hence, Presentation tools is trending the educational industry as teachers and professors are making wide use of it.
Using presentation tools to improve student achievement
Students usually make use of presentations for displaying their project in the classroom. Many a times even virtual platform is used by students for presenting their work done to other teachers and students. By using this presentation software, students are able to create the creative and appealing slide that improves their grades and achievements.
Building relationship with the audience
Building relationship with the audience is one of the important task that is usually done by the organizations. With the presentation software, organizations will be able to build relationship with the audience. This will help them in converting the leads and bring more sales.
Emergence of web based presentation
By using web based presentation software solution, it has become to target larger group of audience in real time. Web based presentation, along with augmented realty is used by higher budget organization for interacting with the audience in the more creative and sophisticated way.
Simplistic design in presentation
People will be need of more simple to use platform but with visually appealing templates and layouts. Non-tech execs should be able to create the presentation on their own without getting skilled like graphic designers. Hence, simple to use presentation software solution platform will be trending in market in near future.
MS PowerPoint comes with customized colour schemes, animation effects, which is quite important for a presentation to make it look much more professional. Another most unique feature of PowerPoint is it helps in making custom shows and manage hyperlinks, which are quite beneficial for making presentations. The user interface of the software is quite lucid which makes it easy to use.
Microsoft Sway Presentation Software comes with different tools and customizations that help the customers to create their presentations or other content very easily without any hassle. The big community of Microsoft is an added advantage that helps the customers to solve all the problems and learn new tips.
Zoho ShowTime Presentation Software is an easy training business making platform for business organizations. Its flexibility in design training programs makes it easy for businesses to work in their own way. Learners can download the material for future purposes. Moderators can design a session in their own style. Its CRM function helps in getting more and better leads. The software allows a business to bring the entire team over ShowTime and helps to control them through a single admin console.
DocSend Presentation Software offers the best interface and security for sharing documents like files, images, videos, or anything. Having the e-signature capability, it is the most popular secure document sharing platform which is pro in tracking and analytics of the post sharing phase of the document.
VideoScribe Presentation Software allows its users to make interactive and eye-catching videos in a cost-effective and time-saving manner. The software also provides ready-made features that users can apply in their designs and videos, including a voiceover effect too. Not to mention, this tool helps in the marketing and sales quotient of the corporate sector, with its appealing visualization.
Apart from the classic media player, software's full screen navigation enables users to turn any screen into a complete home theater system. The Zoom Player Presentation Software interface consists of easy-to-use five navigation keys while maintaining access to the more advanced features such as media library, file browser, playlist editor, play history, color controls, and audio equalizer. Its scalable architecture supports all the latest formats and continues to be updated with release schedules and feature integrations.
Ahaslides Presentation Software is an easy presentation making platform for individuals and professionals. Its aim is to make public speaking events wholesome for the speaker and its audiences. It reduces major distraction that is smartphones in a public speaking event by turning it into a powerful tool. Speakers can directly get in touch with any individual present in the event via smartphones through the given link. It’s quick and provides impressive results to its customers.
Animiz Presentation Software is an easy animated video maker for individuals and professionals. It’s flexibility for voice over and captions for videos creates engaging presentations. It allows full usage of a multi-track timeline feature to customize background, camera, captions, animations. The software believes in giving full control to its customers during their operations by offering easy adaptations.
Beautiful AI Presentation Software is focused on improving the presentation factors in different business and scholastic forums. It incorporates new and advanced design elements to make the product better and more innovative. It also uses the Smart Slide feature to make the process of creating and curating the different presentation components effective.
Beekast Presentation Software allows the meeting aspects of business programs to improve, and the virtual element adds to it. It is easy to operate and it makes the features of the presentations more interactive and customer-friendly. A user can use this feature to handle official meetings as well as seminars and it proves highly valuable to the training process.
The greatest strength of Corel Presentations Presentation Software against any other presentation software is its superior graphical manipulation quality. It allows for more creativity in creating the visual aspects of presentations, making them more compelling and persuasive. Its compatibility also ensures that presentations will function smoothly irrespective of device specifications or programs.
CrazyTalk Presentation Software offers a unique set of animating features for building animated characters with customized voices. In addition, CrazyTalk provides a user-friendly interface in moderate budgets and is a valuable addition to the software. The software’s auto motion engine, smooth lip syncing features turns images into innovative talking avatars with the output of 4k images and video formats.
CustomShow Presentation Software is a robust, comprehensive, and scalable enterprise presentation solutions created to optimize B2B sales and marketing teams and help them in engaging their customers effectively. CustomShow Presentation Software aids sales teams in personalizing presentations based on the needs of the customer, and providing them with a rich media experience both remotely and in-person, while also tracking the intent of their purchase.
Cyviz Presentation Software enables real-time collaboration like no other by providing uncompromised quality in streaming and visualization. It connects multiple rooms with diverse environments that are monitored and controlled in a centralized manner. Cyviz’s standardized rooms ensure that quality is not jeopardized at any point, or in any environment. The facility for a remote support operator to control and solve issues is another laudable feature. Regular updates with new features and improvements are also regularly provided. The icing on the cake, however, is Cyviz’s high-performance data visualization capabilities.
The unique selling point for Deckset Presentation Software is its ability to make presentations by using Markdown in any text editor. It allows creating smarter presentations with an engaging and simple format. Deckset Presentation Software allows the presenter as well as the audience to focus on the key ideas and saves a lot of time by eliminating complex time-taking formatting.
Digideck Presentation Software has established itself as a modern presentation platform that is well-suitable for sales and marketing teams working in the sports industry. Its rich multimedia selection promises a visually engaging content creation that results in increased business growth. Apart from catering to a niche sector, Digideck Presentation Software also offers customized solutions to all the other industries so that it can be useful for any sector.
DS Studio Presentation Software offers an array of competent interactive graphics that are quicker and more powerful to build. A single piece of interactive graphic along with its drill-down option has the power to replace 7 or 8 static graphics. DS Studio Presentation Software provides training to individuals and organizations about the fundamentals of DataViz and design presentation. Its online, live support is provided 24x7.
FlowVella Presentation Software offers tools to create an interactive presentation for the audience users. It allows people to communicate ideas on the move and at all times. FlowVella Presentation Software provides features to embed all forms of media including PDF documents, images, image galleries, and so on. With FlowVella, data is kept secure and private and all data sent to the servers are encrypted.