What is Video Conferencing Software?
Video Conferencing Software allows online communication for audio meetings, video meetings, and seminars, with in-built features such as chat, screen sharing, and recording. These applications are employed to enable long-distance or global communication, boost teamwork, and decrease travel costs. Employees at each level in an organization can use video conferencing software to host or attend virtual meetings with fellow employees, company partners, or customers, no matter where the attendees are physically situated. Video conferencing solutions remove the need for in-person attendance in both quick scrums and important meetings, adding convenience to daily schedules for all involved, boosting client relationships, and confirming open and reliable communication between teams.
The global market size of video conferencing software market was estimated at USD 3.85 billion in 2019 and a CAGR of 9.9 per cent is forecast between 2020 to 2026. The demand for video conferencing is projected to see strong growth during the epidemic of Covid-19. Progressively, multinational corporations and public entities are embracing video conferencing as an important method for communicating with distant clients, staff and employees to avoid physical communication. Market participants are taking advantage of the potential by extending their offerings to businesses and public organizations.
The enforced ban on travelling has compelled international-market companies to implement video conferencing tools to ensure business sustainability. Several organizations use video conferences to introduce creative staff preparation & recruiting methods. Additionally, federal departments utilize video conferencing systems to communicate with medical practitioners and other countries' regulatory bodies. Owing to the present pandemic scenario, the need for video conferencing technologies is rising notably as businesses opt for web conferencing. As such, this year's amount of people utilizing video conferencing tools has risen, for instance, video conferencing app provider Zoom has documented a rise of more engaged users relative to 2019. In 2019, the firm submitted a prospectus for its IPO to go public.
Video conferencing software provide integrations with marketing automation software and CRM software that helps in synchronizing important business data into relevant conferences and permit for streamlined follow-up communications and updates to contact accounts.
Top 10 Video Conferencing Software
These are the video conferencing software :
- Cisco Webex Meetings
- Microsoft Teams
- Google Hangouts Meet
- Zoho Meeting
Zoom - Zoom enables businesses to work collaboratively get more tasks done. It offers a dependable cloud platform which can be used to host video, voice, content sharing, and chats across a variety of devices that include smartphones, desktops, telephones, and room systems. It majorly caters to education, finance, government and healthcare industries….
Cisco Webex Meetings - It offers video conferencing and online meeting solutions. Cisco Webex Meetings enables businesses to host online meetings with HD video, audio and screen sharing options. Webex Teams helps the teams to stay connected with the help of messaging, file sharing, white boarding and calling. It offers flexible video layouts which makes it simpler to actively participate in the online meeting by enhancing views….Read more
Skype – Skype, from Microsoft is a telecommunications solutions provider that is an expert in creating and delivering video chat and voice calls functionalities amongst computers, tablets, mobile devices, and smartwatches. Skype also offers instant messaging services. Users get HD videos, they can record calls and share screens and more….Read more
GoToMeeting - GoToMeeting offers dependable and specialized online meetings and remote work collaboration solutions. GoToMeeting offers the software that is required for frictionless video conferencing that works faster, anytime, and is compatible with all the devices. With this software, users can collaborate in real-time with many participants from anywhere in the world, across any platform…. Read more
Microsoft Teams - Microsoft Teams provides a hub that facilitates team collaboration in Microsoft 365 and helps in integrating people, content, and tools required by the team to engage in a hassle-free manner. With Microsoft Teams, users can chat, meet, call, and collaborate from any location at any time….Read more
Google Hangouts Meet - It offers secure, enterprise grade video conferencing solutions that are developed on Google’s robust and safe global infrastructure. Meet comes equipped with G Suite and G Suite for Education. It uses the same secure-by-design infrastructure, pre-built protection, and global network that Google uses in order to secure information and protect the user’s privacy. Meet video meetings are encoded in transit and their security measures keep the meetings safe….Read more
TeamViewer – TeamViewer offers an online meeting solution developed specifically for teams to work collaboratively. It helps users to connect instantly and directly by using VoIP calls and video conferencing. The solution can be used across several platforms and operating systems and hence so there are no problem when it comes to compatibility. Users can do it all share screens, speak face to face, share files, message instantly and provide remote access with TeamViewer….Read more
Zoho Meeting – Zoho offers video conferencing solutions for teams operating remotely. Zoho Meeting, helps users to collaborate with their teams in real time with high quality video, audio, and screen sharing options. Zoho Meeting comes equipped with a user-friendly UI, organization controls, and in-meeting security features which help in safeguarding privacy….Read more
BlueJeans - BlueJeans by Verizon offers web-based video conferencing software that help participants in connecting across a broad range of devices and conferencing systems. It offers meeting highlights, transcriptions and helps in easing management with the help of live meeting controls and analytics. It comes loaded with features like Dolby Voice, HD Videos, Smart Meetings, Command Centre and more….Read more
UberConference – UberConference offers video conferencing solutions that come equipped with features like screen sharing, voice intelligence and they require no pins to access. It has a Built-in AI technology that provides users with an effective, searchable transcription of their meetings….Read more
With quickly shifting business dynamics, businesses are moving toward cloud applications for preserving and expanding communication resources in a cost efficient manner. This has helped businesses to decrease operational expenditures by moving designing of communication solutions to professional service providers. Companies in the video conferencing software market are concentrating on software innovations to take advantage of growth opportunities.
Video conferencing software is used by many individuals as well as companies for visual or audio meetings. It is also used in government and educational institutions for conducting seminars. Since working from home is the growing trend in many companies, video conferencing software has become the key need for organizations. The software not only helps employees to work collaboratively but also ensures that the organization and the client can also have collaborative discussions. There are various video conferencing software available in the market that provides numerous advanced features and functionalities. Many vendors also provide a free version of the software so that startups or small organizations get a hang of it before investing. With the growing demand of this software the most trending video conferencing software focuses on user experience, video quality, integrations, security, and most advanced is gamification functionality.
The North American video conferencing market accounts for a major market share due to the presence of well-known players along with the obtainability of an extremely sophisticated network infrastructure. The market players in the region are constantly focusing on integrating innovative technologies into the solution to appeal to a larger customer base and expand their presence in the market. While, in the near future, Asia Pacific is likely to lead the global video conferencing market from 2020 to 2027. This will be due to the result of the progress of numerous multinational corporations in India, China, and Japan. With headquarters in these countries around the region and the world, management can preserve the geographically dispersed businesses cooperating successfully by using video conferencing software.
What are the current drivers in the Video Conferencing Software market?
Global video conferencing software market will be driven by increasing demand for collaboration and combined communication solutions among enterprises. An increasing number of businesses are offering into foreign markets, creating the need for a cooperative approach to permit efficient collaboration between employees at different locations.
Dwindling prices of long-distance communication technologies will be a key factor driving video conferencing market trends soon. This can be mainly credited to a decrease in costs associated with developing infrastructure by industry leaders. Major players are also accepting entry-level marketing pricing strategies to increase the adoption of video conferencing solutions.
High-end developers are capitalizing their time to develop ground-breaking & video conferencing solution. The growing adoption of developing technologies such as machine learning and artificial intelligence (AI) is further projected to help developers build innovative video conferencing solutions. Some of the current developments in the market include adopting AI and cloud streaming services in online conference videos. The growing demand for next-generation communicating tools, development, and automation are some of the other factors expected to fulfil the changing customer requirements. This, as a result, is estimated to enable growth in the market.
The rapid growth of 4G and the development of 5G at reasonable prices has brought video conferencing to the front of remote working. In 2019, Ericcson and Qualcomm Incorporated accomplished the first live 5G video conference in India with the help of 28 GHz spectrum. With the growing acceptance of 5G technology, there has been an upsurge in the network speed and bandwidth that supports high quality of video conferences. This will also help the providers in providing better video conferencing quality even in far flung locations, thereby driving the video conferencing market in the near future.
Covid19 pandemic impact on the Video Conferencing market
To ensure business continuity amid the COVID-19 catastrophe, businesses, especially in extremely affected countries are permitting their employees to work from home. The increase in the number of people working from home has led to a major increase in demand for online video viewing, downloading, and communication through video conferencing solutions, all of which are resulting to increased network traffic and data usage. COVID-19 shall quicken the demand for agile and flexible work styles and further push the acceptance of communication services that tend to improve work-life balance contributors.
The consequence of COVID-19 on the video conferencing software is assessed from a geographical viewpoint by including North America, APAC, Europe and Rest of the World in the analysis. APAC has been a major contributor to the rise of the video conferencing market throughout this pandemic situation. Asian countries have been suffering damage in the economy owing to the quick spread of the coronavirus. Chinese and Indian economy have suffered badly due to the coronavirus outbreak and the countries have been in a lockdown since a last few months. Furthermore, after the severe outbreak of COVID-19 in Europe, countries including Italy, Spain, Germany, and France are under total lockdown. The governments are involved in organizing platforms for employees, students, in order to recover the countries from this outbreak. Due to these circumstances, Video conferencing software are being used extensively by the companies and government organizations in order to work collaboratively. The market players are also connecting with the enterprises and government organizations to increase their services in the countries.
The competitive leadership mapping section provides information regarding Video Conferencing Software and outlines the findings and analysis as well as rates them accordingly based on vendor performance within each evaluation criterion. The evaluation criteria are based on 2 broad categories, namely, Product Maturity and Company Maturity. Each category encompasses various parameters based on which vendors are evaluated.
Product Maturity of company is assessed by measuring the following criteria: extensiveness of product offering, features, emphasis on product innovation, how distinguished the product is and its influence on customer value, and product quality and dependability.
Parameters considered under Company Maturity include geographic footprint/presence in emerging markets, breadth of applications served, channel strategy and fit, the effectiveness of organic growth strategy, and mergers & acquisitions strategy.
The Video Conferencing software vendors are placed into 4 categories based on their performance and reviews in each criterion: “Visionary leaders,” “Innovators,” “Dynamic differentiators,” and “Emerging companies".
Skype, UberConference, Zoom, Cisco Webex Meetings, BlueJeans, Whereby, GoToMeeting, Cisco Jabber, Microsoft Teams, TeamViewer, Lifesize, Google Hangouts Meet, Adobe Connect and join.me have been identified as visionary leaders in video conferencing software.
Gruveo and Spike have been recognized as dynamic differentiators in video conferencing software.
Vidyo, Bitrix24, Amazon Chime, Fuze and Zoho Meeting have been identified as innovators in video conferencing software.
Rocket.Chat, ooVoo, Jitsi, 3CX, Circuit, Daily, and Drum have been identified as emerging companies in video conferencing software.
What are the different types of Video Conferencing Software?
Telepresence Video Conferencing System
The telepresence conferencing system is intended to host a meeting as closely as possible. The set-up is easily done even if the participants are not in the same room physically. Big screens are used, and cameras are placed at eye level. As a result, a videoconferencing set-up is ready as if all the participants are sitting in the same room and around the same table.
Integrated Video Conferencing System
This type of video conferencing software is intended usually for group video conferencing where there's a centralized location for the equipment. Integrated Video Conferencing System includes both the hardware and codec. All the main camera displays and other exterior videos are placed in the main conference location. Integrated video conferencing systems are characteristically perfect for boardroom and classroom conferences.
Desktop Video Conferencing System
Being a significant type of video conferencing system, a desktop video conferencing system is very prevalent with people on-the-go and typical office workers. This type of system offers two options- a software client on your desktop or a hardware codec that doubles as your computer monitor. Desktop Video Conferencing System enables you to bring the video conferencing system right into your personal computer while still pulling off a full-motion conference.
Service-based Video Conferencing System
For serviced-based systems, the provider is generally a telecom carrier that handles the majority of the control when it comes to the network set-up. This enables less work on your end. You just need to pay for the solution and your provider manages the whole thing including all the technical issues making it more convenient for you.
Codec is an alternative system mostly like a room-based video conferencing framework that utilizes an outside display, camera, and microphone, the same as a framework in your meeting room. Codec system is best suited for people who want to utilize a whiteboard in his or her office, who need to collaborate with a physical protest or some else in the room or who like to stroll about the space while on a call. The Codec permits the flexibility to utilize the space in your office available among you and the system. Generally, the pricing for this alternative ranges from $1500 to $8000 in addition to yearly charges for authorizing and upkeep.
Browser-Based video conferencing software can be accessed directly over the web browser rather than downloading a desktop app. These types of meetings are generally backed by the open WebRTC standard and are perfect for those individuals who are joining from outside the organization. As many organizations stop their staff from downloading applications, inviting these meeting attendees with a URL link enables all collaboration to happen over a web browser. For example, the maximum number of sales companies chose this invitation routine to decrease mix-up and resistance when inviting exterior prospects and customers to a video conference. When assessing video conferencing solutions, it is critical to ask if they offer full WebRTC based choices, allowing 2-way video, audio, and content sharing over the browser with no downloads required.
Mobile video conferencing is a huge benefit for those joining on the move. Meeting participants can join through a vendor’s exclusive mobile app or they can also leverage WebRTC and participate through a smartphone’s browser. For whole access to all video conferencing features, it’s normally suggested that attendees download the meeting app on their device. Mobile video conferencing lets users join wherever with a Wi-Fi signal or by joining via the data plan provided by a cellular carrier.
What are the benefits of Video Conferencing Software?
Collaborative Work and Document Sharing
Numerous companies currently have offices all across the globe and are working collaboratively on projects. Video conferencing software such as whiteboard commenting, screen sharing, and remote control have all the potential to facilitate collaboration.
With video conferencing software it becomes faster to work on the same file concurrently than making everyone make their alterations separately. Video conferencing also allows just that: the employees can alter and update files in real-time, without needing to wait for a previous person to be done.
This tool is extremely useful for students as well, since they frequently are required to work together on a lab report or a project summary.
Reduced Travel Time and Costs
The major benefit of video conferencing software is reduced travel time and expenses. The software enables managers, internal teams, and IT personnel to be in client meetings or solve issues without leaving their offices can help boost business productivity. It helps to create a competitive offering to your customers by providing video conferencing. The software also enables a hassle-free hiring process even if a candidate is unable to be part of the live interview process and can evaluate the candidate from the recorded video call.
Improved attendance from scattered internal teams and clients is possible for participants who otherwise would have been hampered by location. Moreover, video recording capabilities enable all individuals who need the data (such as the staff training or presentations) need can get the information when it is easiest for them, rather than postponing or missing the meetings.
Structured Meetings with Improved Communications
As different people are calling from different locations, well-defined start and end-times are often agreed upon before the video call. This permits for a more concrete discussion with less chit-chat, and participants are more likely to stay alert and focused on what is discussed. Instead of annoying email trains where meaning or intent behind messages can be hidden, participants can see significant visual cues in body-language from customers, partners, and colleagues. Video Conferencing Software enables us to express a sigh of satisfaction, concern, or understanding that can be more easily addressed than through numerous emails, IMs, and voicemails, making video conferencing the best option.
Due to enhanced communications, participants are more in sync, decisions can be made quicker, and as a result overall productivity increases. In a survey conducted it was observed 94% of software users believed the biggest benefit was increased efficiency and productivity. It enables us to resolve the problems quickly and efficiently and services for clients can be developed more quickly, offering a serious competitive edge for your company.
The agility and mobility offered by cloud-based video conferencing contribute to employee retention. Due to fewer travel requirements, the software permits a better work/life balance and employees can choose to work from home to lessen the cost of commuting, As video’s real-time face-to-face interactions are richer than any alternative to in-person meetings, it enables remote employees to have close relationships and collaboration with team members.
Sustained Competitive Advantage
Video conferencing software provides a strong competitive business advantage for your organization. Due to its right unified communication system, the best video conferencing software enables you to maintain a strong business position through effective collaboration and productivity improvement.
What are the possible limitations of a Video Conferencing Software?
No Personal Connection and Understanding
Although the video conferencing software enables people to see each other, it is not permanently capable of re-forming real live communication. Some of those disadvantages can be balanced by simple tricks such as looking straight into the camera or doing infrequent hand gestures to show interest and enthusiasm.
Yet, nothing can replace a sincere handshake or an exchange of smiles. That is why vital negotiations often should only be set in a customary in-person meeting.
Network Uncertainty and Time Lag
It is an apparent problem with video conferencing. The connection may not constantly be flawless, which occasionally leads to blurred image transmissions and the damage of vital visual cues. Sometimes users may face difficulties in hearing other attendees, which is irritating at best and deal-breaking at worst.
Still, even with the faultless connection time lag is unavoidable. That is why it is imperative to set the rules of video conferencing in advance.
Technical Issues and Employee Training
Not all individuals are at ease with using a video conferencing platform from the start. Businesses and universities need to allot time, money, and trainers to train the employees. Though, even after exhaustive training, people will still require days or even weeks to get used to the new style of communication.
It is essential to train others what to do and who to mention when technical problems happen since those can interrupt important discussions, exams, and quizzes. Typically it would be tech support of the selected video conferencing platform.
Compatibility issues with video conferencing software top the list of general issues with video conferencing software. It can get very traumatic when trying to connect and an unidentified error arises which may be possibly caused by the software or the computer device itself.
What are the features of a Video Conferencing Software?
Auto Framing/Group Framing
Automatic framing removes the need for manual framing. Without auto-framing, it would be very monotonous to set the view of the camera, so that it can include everyone, whenever someone joins or leaves a meeting. Moderator needs to zoom in, zoom out, and make some adjustments to make it a perfect view. So, it is time-consuming. Whereas, Auto framing/Group Framing is lively. So, whenever someone enters or leaves the meeting room, the camera is capable to automatically adjust the view of the group.
During a meeting, it is sensible when the focus is on the speaker to the distance attendees so that everyone can see his/her body language/emotions. If the focus is on the group, then everyone is presented with a smaller version and the live experience is not up to the fullest. By using the advanced microphone array, video conferencing software systems can track who is actively speaking. It then automatically zooms in on that person to get a better view of body language.
Organizations worldwide have video rooms comprised of several technologies. Some rooms have Polycom, Cisco, Lifesize hardware/cloud-based licenses, while others use Microsoft Teams as video conferencing technology. And, there are a lot of other Original Equipment Manufacturers, who offer the entire room system endpoint. This is where interoperability becomes important. With a meeting’s platform that works across most of the available VC systems, organizations can easily connect to the outside world.
NoiseBlock technology keeps away disturbing noises, such as keyboard typing, paper shuffling, and other distractions. Generally, these noises appear in everyday meetings, which is irritating, and people are usually asked to go mute by moderators. This technology recognizes when some real person is talking and when there is no identification of a real person, it will automatically mute the microphone.
Remote Management/Central Management
Its main purpose is to manage remote/central location to update software or change settings without the hassle of walking from room to room.
4k is the advanced norm for resolution. Cameras, Display, and video conferencing systems from all different OEMs also possess the same technology. Besides, OEMs have also launched their products that support 4K resolution for a better experience.
Field of View
Field of View is the length that the lens will cover at a certain distance. The Field of View can be measured horizontally, vertically, or diagonally. The lenses with shorter focal lengths will have a broader FOV than longer focal lengths.
The natural content or screen sharing during a video call helps participants plan, strategize, brainstorm, and decide quickly and rapidly. With the best sharing collaboration solution, the participant and other representatives can easily access this feature and enjoy the real-time experience that will be the best suit for your enterprise’s requisites.
The enterprises accommodate distinctive video conferencing solutions that comprise of multiple technologies. So, to improve the reach and access multiple applications, “integration” is a beneficial add-on that offers collaboration with numerous applications, like Skype for Business, Microsoft Teams, Slack, Polycom or Cisco, calendar, etc.
What are the major components of a comprehensive Video Conferencing Software system?
The video conference software system comprises of a wide range of components, which include both dedicated hardware as well as software platforms. There are numerous factors to take into consideration while setting up a video conference system, like methods to transfer data, compress data and components that display and record video and audio.
Below listed are the core components of a video conference software system which makes it function successfully:
Video Inputs generally comprise two or more than two webcams or video cameras that are used to record individuals, groups, or any participants in a video conference call. These cameras can be incorporated with the computers or they can be set up to be used remotely such as in the middle of a room or in the front of a flip chart or any other item that is needed at the conference. Users may also choose to make use of digital projectors or interactive whiteboards.
This is the hardware component that helps in displaying the video feed from the other user. This piece of equipment displays everything that is happening and show individuals or any other props. These equipment usually comes in the form of computer monitors, screens, televisions, or projector displays.
In an effective video conferencing arrangement, a system usually includes either a variety of microphones, placed in the center of the room, or located in front of the persons involved. Users may also make use of wireless headsets or any other compatible forms of audio input.
video conferencing software systems typically include excellent quality speakers located around the room, a built-in laptop or a set of computer speakers, or even dedicated headphones.
Echo Reduction Software
This component allows for real-time conversation to occur effectively, by removing audio interruptions and echo sounds lessening the risks of mix-up and misapprehension. Some video conferencing software systems may even make use of echo canceling microphones (ECM) or employ the usage of headphones to cancel out the neighboring sound that may conflict with what is being said.
Stable Network Connection
Currently, video conferencing software platforms typically depend on faster broadband or fiber-optic connections which are extremely capable of managing the data transfer rate. In some situations, LAN and ISDN (Integrated Services Digital Network) connections may be used. It is essential to confirm a high-speed internet is being made use of to make sure that their problems such as bad video or audio feed or lag in calls.
Codec is considered to be one of the most vital components of the video conferencing software systems. These video and audio codecs are accountable for condensing and expanding the data that is delivered during a conference. When participants speak into webcams and microphones, the codecs compress the data into digital packs which are then delivered to the user on the receiving end and unzipped and displayed in their appropriate format. It is imperative to make sure that the codecs in the video conference packages are compatible as some providers do not function ideally with the others.
Which industries use Video Conferencing technology?
Banking and Finance
Among all the industries, banking and financial services look around establishing and maintaining trust. There’s no substitute for looking someone in the eyes while making some of life’s most critical decisions and business deals. Video conferencing technology eliminates the burden of traveling while still empowering your teams with authentic, relationship-building, face-to-face conversations.
Video conferencing technology has transformed the education industry and schools by bringing the best learning opportunities from around the world to your classroom. From visiting world-renowned museums to learning about the stars from astronauts who have seen them from space, video conferencing in the classroom enables incredible, interactive learning experiences.
Government and Public Sector
Video conferencing technology enables the government agencies to provide a cost-efficient way to extend the reach of your programs while delivering a reliable way to stay connected with your teams and partners. The software connects office workers and field staff instantly, creating operational efficiency, and establishing firm relationships along the way. Government agencies around the world need video conferencing products that meet intense government security, interoperability, and performance requirements.
Telehealth has revolutionized the health care industry. Immovable patients or patients living in remote areas can receive medical care and be monitored from home via a computer or a smart device while still benefiting from face-to-face appointments with the physicians they trust through telehealth video conferencing. Similarly, physicians who manage multiple clinics can use video conferencing to connect with nurses and support staff without having to commute between locations.
Legal Professionals and Law Offices
In the legal world, efficient collaboration helps to make or break a case. From communicating with colleagues, experts, or witnesses to working with or preparing clients, effective interaction is critical for success. Video conferencing allows teams of attorneys to conduct online meetings, prepare documents together, communicate with clients and witnesses, provide training on new guidelines or protocols and participate in executive briefings from the comfort and convenience of their own offices in real-time — all without spending time in traveling.
Manufacturing companies need rapid and easy access to their worldwide resource and supplier base to manage global operations more efficiently. Video conferencing allows real-time virtual product reviews with remote plants. This is a tremendous time saver compared to shipping products for in-person feedback. Video conferencing technology expands manufacturing efficiency every step of the way right from procurement to engineering to final product review.
Video conferencing technology enables media and entertainment businesses to keep collaboration moving as simply and cost-effectively as possible so you can complete and promote your latest project without adding travel to an already packed schedule. With video conferencing technology, no need for casting calls and auditions to happen at just one location or in person. Potential actors can schedule a meet with interviewers over a video conference call, and the interviews can be recorded and live-streamed for future playback.
Oil, Gas, and Energy
Efficiency is a crucial factor for businesses in the oil, natural gas, and energy sector. Seamless collaboration and communication with workers in the field or manage teams through crisis conditions is a must. Video conferencing technology enables to connect office workers and field staff rapidly, streamlining operations and reducing costs by removing the need for unnecessary travel.
What are the current trends in video conferencing software?
Innovative video conferencing technology has the ability of transcription, video-clipping, and file- and screen-sharing features. The software also integrates with other video apps.
Live video editing
Few solutions, like Zoom and Skype, already offer features that are capable to support green screen and virtual backgrounds and are actively adding more live editing features. In the coming years, more basic business video apps will support live video editing.
The assistance of AI/ML
With the help of machine learning tech leaders are creating programs that can transcribe audio, count video attendees, and provide insights into attendee engagement. This feature helps you to focus on the most impactful aspects of your meeting. The use of AI removes a lot of background noise in meetings, and machine learning algorithms will be able to discern which speaker should be active.
Due to increased demand for clearer, more intense UI on both desktop and mobile screens has led to the development of new hardware and software that can smoothly project high-quality video conference rooms.
Frequently Asked Questions
What bandwidth is needed for a quality video conference?The quality of a video conference mainly relies on the characteristics of the network connection between the conferencing sites. Video conferences generally require bandwidth ranging from 128 Kbps for a low-quality desktop endpoint, up to 20 Mbps for an immersive three-screen telepresence suite. Bandwidth requirements for a quality video conference are mainly driven by the resolution and the capability of the session to handle image motion.
What is a video conferencing bridge?A video conferencing bridge (also known as Multipoint Control Uni or MCU) is a hardware system that can connect multiple videoconferencing systems together into a single conference. A video conferencing bridge can receive digital video and audio signals from codecs in a designated conference, processes and resends digital video and audio signals back to all the codecs. Multiple conferences connecting many locations can be carried on simultaneously. Many bridges can offer innovative features such as continuous presence, people plus content, transcoding, and transrating.
What is continuous presence in video conference?Continuous Presence during video conference is a feature that allows all participants to be visible on the screen at the same time. For example, if 12 people are participating in the video conference, the screen everyone sees will have 12 windows (which can be of various client defined sizes) with each participant in their own window.
What is transrating and transcoding?Transrating is a functionality available on the video conferencing bridge that permits conferences among site and locations with different bandwidths. For example, transrating permits virtual classrooms with Internet2 connections participating at 2 Mbps while other locations with limited bandwidth can participate at a lower 384 Kbps rate. Transcoding is a feature available on video conferencing bridges that enables conferences to be established with participants using different video conferencing formats. For instance, systems and locations using ISDN (H.320) can effortlessly communicate and collaborate with other locations using IP or Internet connections (H.323).
Please explain the etiquettes for video conferencing?• Let a few minutes for setting up and shutting down the video conference. • Adhere to given time limits. • Always ensure to mute your microphone, when you are not talking. • Ensure to use a location banner. • Don't multi-task on camera. • Beware of possible external audio distractions like coughing, paper shuffling, air conditioning units, laptop and projector fans, phone ringing, etc. if your microphone is not muted.
Best Video Conferencing Software
Skype’s unique peer-to-peer encryption makes the software safe, user-friendly, devoid of disturbances, and delays. The translator and subtitles give this application an upper hand as people from different linguistic communities can communicate with ease. Excellent video quality and extremely communicative interface distinguish Skype Video Conferencing Software from others.
UberConference Video Conferencing Software enables users to effortlessly join a meeting with a single click with no pins and no downloads required. With voice-to-text transcription, this platform helps users to focus on conversation and collaboration where the transcripts are kept for future use. UberConference Video Conferencing Software provides small and medium-sized businesses with a simple and reliable tool to interact with people across the globe effectively and efficiently.
Zoom Video Conferencing Software acts as a single communication platform for meetings, chats, and more. You can bring your entire team (up to 100 people & for more than 100 people video call select Zoom pricing plan) together on a video call and perform your meetings efficiently being in any corner of the world.
The software lists in video conferencing software. It is a holistic web-hosting service that allows multichannel communication across various platforms through video meetings, audio calls, collaboration meeting rooms, and webinars. The service lays its foundation on three features: mobility, ease of use, and compatibility.
Whereby Video Conferencing Software is targeted at small and medium-sized teams to have quality video chat experience and provides easy-to-use tools that enhance the collaboration. It's a quick way to organize a meeting without downloads or logins so that users can be more productive at the meeting than wasting time in its setup. It enables participants to share any media and give presentations and feedback instantly.
GoToMeeting Video Conferencing Software is an orchestrated video-conferencing platform that enables seamless communication among its users. The platform is used to host meetings, webinars, audio calls, etc. and delivers the latest features thereby becoming a revered choice amongst various administrators. The platform aids businesses to work remotely along with ensuring that the employees stay connected.
The software ranks among best video conferencing software. It streamlines communications and enhances productivity by unifying presence, instant messaging, voice calls, video calls, voice messaging, screen sharing, and conferencing capabilities securely into one software on users desktop. The software is capable of providing safer, flawless, and dependable communications. It also provides businesses with various deployment model options, and can be easily integrated with the most widely used desktop applications.
Microsoft Teams video conferencing software aims to achieve more together with Microsoft Office. It is a multichannel connecting platform that works to overcome the geographical barriers between various users to keep the workflow going. It also provides the features of personal and common channels and platforms to enable voice and video calls for a team of people. The number of participants, however, remains undiscovered. Its saving features prevent the hassle of disorganization by saving important conversations and notes.
Teamviewer Video Conferencing Software is a modern age solution for real-time connectivity issues by offering remote access, control, and support. It offers all collaboration tools of web conferencing, accessing remote devices, providing ad-hoc support, managing team projects, and fixing issues in real-time under one platform.
join.me Video Conferencing Software is simple to use the software, causes no communication confusion. It provides the ability to meet with high-quality audio and video as a medium. The tools that the software possesses are great for webinars and screen sharing with a large group of people because of the functionalities and features that the software has to offer. It is a cloud-hosted software that allows you to record meetings for reference purposes, stored on the cloud.
Vidyo Vidyo Video Conferencing Software enriches the lives of people by turning a real-time video into the most important moment of digital communications. The security, scaling technology and cloud-based services in Vidyo pricing plan, millions of people get connected every day around the world. The proprietary technology integrates with basically every application environment, network, and system in order to deliver a quality experience that strengthens teams, builds trust, builds connections, and improves everyone's quality of life.
- Branded Multi-channel experience - Customers expect the user experience from their website, mobile device or kiosk in a familiar way. Vidyo provides a seamless experience across several platforms using a highly designed and professionally developed workflow.
- Simple to use and customizable - By building on Vidyo's deep experience in customer interaction approaches, project management, and user adoption, Vidyo is easily delivered from the cloud and optimized for the company. The video engagement system of the organization is successfully launched by expert partners.
It is easy to use and its uninterrupted video calling speed remains to be key attractions of the software. Its high adaptability to various tools and access to information in the app gives the app an edge over other video calling apps.
The app’s simplicity yet the features it stands as the key attractions to the app being preferred over others. Spike Video Conferencing Software is very simple to understand even for a non-tech savvy person and start using it.
With its seamless and intuitive experience, Fuze Video Conferencing Software makes calling, chatting, meeting, file, or data sharing easy and just a few clicks away for its users. Fuze Video Conferencing Software is highly reliable and secure for businesses’ thus organizing any kind of meetings is very protectively done.
The software provides a platform with a friendly-interface to schedule instant meetings from anywhere in just a few clicks. It is an easy, reliable, and affordable tool for professionals, SMBs and large businesses to boost collaboration with moderator controls, custom branding, chat, polls, Q&A, analytical reports along with integrated software to provide an enriching experience.
Rocket.Chat Video Conferencing Software provides seamless internal and external communication within a controlled and secure environment. Its flexibility to run on-premises or on the cloud, and its integration with a variety of different communications platforms make it a highly revered choice.
The video calling feature supports up to a group calling of 12 people simultaneously and the screen will show 4 people at a given time. This feature receives attention from the users worldwide preferring Oovoo over any other app. Even small start-ups who prefer remote workers appreciate Oovoo Video Conferencing Software for easing out connectivity.
3CX Video Conferencing Software being a publicly available communication platform that can be accessed with ease without any inconvenience of downloading applications or plugins make this prominent software. Its remote assistance and sharing feature makes the software stand out, save time, aid troubleshooting, and provide real-time meeting experience with an effective discussion at an affordable 3cx pricing.
Circuit’s user-friendly interface provides high-quality video calls, Voice notes, Messages, files, and screen sharing at the single platform. Circuit Video Conferencing Software provides all the features on the website which prevent the application or plugin download. The software can be easily integrated with several other applications and is also highly customizable, which makes it unique. Circuit’s compatibility helps the user to access it from a remote location on any available device.
The Daily Video Conferencing Software team has also designed the first TV system for large screens with a self-connection. Now, with API, the team has expanded support so that everyone can add a web portal. The goal of the daily API is to increase the control of teams. With front end and REST API libraries, developers can extend the workflows of any business. Key features provided are cross-browser support, secure dashboards, support remotes, saves time, connects quickly, easy to customize and many more.
- Ready-to-go UI – Daily besy ideo Conferencing Software is easy to use and the user can start using it in on any device and any kind of screens.
- Global Infrastructure – Provides a very good call and video quality experience for customers all over the world irrespective of their location geographically.
Drum Video Conferencing Software specializes in invitation management and agenda management along with conducting board meetings, internal meetings, scheduling, committee meetings, and attendee management. It serves as a centralized space for business automation and generates an extensive range of aids to serve business needs.